Last Updated: April 2025
Best Project Management Software Comparison 2025
Compare Top Project Management Software Solutions to Find the Perfect Platform for Your Team's Collaboration and Productivity Needs
Top 10 Project Management Software Solutions for 2025
- 1ClickUp — Best for teams seeking a highly flexible platform with extensive features for various workflows.
- 2monday.com — Best for teams prioritizing visual workflow management with an intuitive user experience.
- 3Asana — Best for organizations focused on streamlined task management and team collaboration.
- 4Trello — Best for teams seeking a simple, visual project management tool with minimal learning curve.
- 5Wrike — Best for enterprises requiring robust project management with resource planning capabilities.
- 6Smartsheet — Best for spreadsheet-savvy teams and organizations requiring process management at scale.
- 7Scoro — Best for service businesses wanting to combine project management with financial and client management.
- 8Zoho Projects — Best for budget-conscious teams, especially those already using other Zoho products.
- 9Quickbase — Best for organizations needing highly customized project management solutions integrated with business processes.
- 10Resource Guru — Best for teams prioritizing resource allocation and staff utilization over comprehensive project management.
An in-depth comparison of the leading project management software solutions to help you find the right platform for your team's needs, from task management and collaboration to resource planning and workflow automation.
Selection Criteria
Our selection and rating of project management software providers is based on the following criteria:
Pricing
$ = Budget (Under $10/user/mo)
$$ = Mid-range ($10-25/user/mo)
$$$ = Premium ($25-50/user/mo)
$$$$ = Enterprise (Custom pricing)
User Rating
Based on verified reviews across G2, Capterra, and TrustRadius platforms. Rating out of 5.
Usability
Ease of use rating based on user interface design, implementation complexity, and administrative burden.
Company Size
The ideal organization size where the solution performs best based on features, scalability, and pricing.
1. ClickUp
$$
Pricing Model
Per user/month (free plan available)
Company Size
All sizes (scalable)
User Rating (2500 reviews)
(4.7/5)
Usability
(4.5/5)
Mobile-Friendly
Yes
Cloud-Based
Yes
Key Features
- Customizable views (List, Board, Calendar, Gantt)
- Task dependencies and priorities
- Time tracking and goals
- Custom fields and statuses
- Document creation and sharing
- AI-powered writing assistance
Limitations
- Feature overload can be overwhelming for new users
- Mobile app has limited functionality compared to desktop
- Some advanced features only available on higher plans
- Steeper learning curve for full utilization
Best For
Teams seeking a highly flexible platform with extensive features for various workflows
2. monday.com
$$
Pricing Model
Per user/month (tiered plans)
Company Size
Small to Enterprise
User Rating (2200 reviews)
(4.6/5)
Usability
(4.8/5)
Mobile-Friendly
Yes
Cloud-Based
Yes
Key Features
- Visual, intuitive interface with colorful boards
- Multiple project views (Kanban, Gantt, Timeline)
- Automations and integrations
- Customizable workflows and templates
- Team collaboration features
- Work docs and file sharing
Limitations
- Essential features require higher pricing tiers
- Can get expensive for larger teams
- Limited reporting on basic plans
- Some users report occasional performance issues
Best For
Teams prioritizing visual workflow management with an intuitive user experience
3. Asana
$$
Pricing Model
Per user/month (free plan available)
Company Size
Small to Enterprise
User Rating (1900 reviews)
(4.5/5)
Usability
(4.7/5)
Mobile-Friendly
Yes
Cloud-Based
Yes
Key Features
- Task management with dependencies
- Multiple project views (List, Board, Timeline)
- Goal tracking with objectives
- Process management templates
- Workflow automation rules
- Integration with 100+ apps
Limitations
- Limited reporting capabilities on lower tiers
- No native time tracking feature
- Can become cluttered with larger projects
- Subtasks management can be cumbersome
Best For
Organizations focused on streamlined task management and team collaboration
4. Wrike
$$$
Pricing Model
Per user/month (free plan for up to 5 users)
Company Size
Mid-size to Enterprise
User Rating (1700 reviews)
(4.3/5)
Usability
(4.1/5)
Mobile-Friendly
Yes
Cloud-Based
Yes
Key Features
- Custom workflows and request forms
- Interactive Gantt charts
- Resource management and workload views
- Proofing and approval processes
- End-to-end visibility across projects
- Enterprise-grade security
Limitations
- Steeper learning curve than more intuitive options
- Interface can feel dated compared to newer tools
- Higher pricing than some competitors
- Setup and configuration can be complex
Best For
Enterprises requiring robust project management with resource planning capabilities
5. Smartsheet
$$$
Pricing Model
Per user/month (tiered plans)
Company Size
Mid-size to Enterprise
User Rating (1600 reviews)
(4.4/5)
Usability
(4.2/5)
Mobile-Friendly
Yes
Cloud-Based
Yes
Key Features
- Spreadsheet-like interface with advanced functionality
- Automated workflows and approvals
- Critical path and dependency tracking
- Portfolio and resource management
- Enterprise-level security and compliance
- Extensive integration capabilities
Limitations
- Higher price point than many competitors
- Spreadsheet format may not appeal to visual thinkers
- Mobile app has limited functionality
- Advanced features require significant training
Best For
Spreadsheet-savvy teams and organizations requiring process management at scale
6. Trello
$
Pricing Model
Per user/month (free plan available)
Company Size
Small to Mid-size
User Rating (2100 reviews)
(4.5/5)
Usability
(4.9/5)
Mobile-Friendly
Yes
Cloud-Based
Yes
Key Features
- Simple, intuitive Kanban boards
- Cards with checklists and attachments
- Power-Ups for extended functionality
- Basic automation capabilities
- Easy team collaboration
- Simple calendar view
Limitations
- Limited functionality for complex projects
- Basic reporting capabilities
- No native Gantt chart view
- Less suitable for resource management
Best For
Teams seeking a simple, visual project management tool with minimal learning curve
7. Zoho Projects
$
Pricing Model
Per user/month (free plan for up to 3 users)
Company Size
Small to Mid-size
User Rating (1200 reviews)
(4.3/5)
Usability
(4.2/5)
Mobile-Friendly
Yes
Cloud-Based
Yes
Key Features
- Task management with dependencies
- Gantt charts and resource utilization
- Time tracking and timesheets
- Issue tracking and bug fixes
- Document management
- Integration with Zoho ecosystem
Limitations
- Interface feels less modern than competitors
- Limited third-party integrations
- Mobile app could be more robust
- Advanced features have learning curve
Best For
Budget-conscious teams, especially those already using other Zoho products
8. Quickbase
$$$
Pricing Model
Custom pricing based on needs
Company Size
Mid-size to Enterprise
User Rating (950 reviews)
(4.1/5)
Usability
(3.9/5)
Mobile-Friendly
Yes
Cloud-Based
Yes
Key Features
- Highly customizable no-code platform
- Custom application building
- Workflow automation capabilities
- Flexible reporting and dashboards
- Role-based access controls
- Integration with enterprise systems
Limitations
- Significant learning curve for customization
- Higher price point than traditional PM tools
- Less intuitive than purpose-built PM software
- Requires dedicated administrator for best results
Best For
Organizations needing highly customized project management solutions integrated with business processes
9. Scoro
$$$
Pricing Model
Per user/month (tiered plans)
Company Size
Small to Mid-size (service businesses)
User Rating (880 reviews)
(4.6/5)
Usability
(4.3/5)
Mobile-Friendly
Yes
Cloud-Based
Yes
Key Features
- All-in-one business management platform
- Project planning and scheduling
- Time tracking and billing
- CRM and financial management
- KPI dashboards and reporting
- Resource planning and utilization
Limitations
- Premium pricing compared to standalone PM tools
- Complex setup process
- Steeper learning curve for full utilization
- Mobile app has limited functionality
Best For
Service businesses wanting to combine project management with financial and client management
10. Resource Guru
$$
Pricing Model
Per resource/month
Company Size
Small to Mid-size
User Rating (720 reviews)
(4.4/5)
Usability
(4.6/5)
Mobile-Friendly
Yes
Cloud-Based
Yes
Key Features
- Resource scheduling and management focus
- Team availability and capacity planning
- Clash management and prevention
- Custom fields for resources
- Leave management
- Project and client organization
Limitations
- More focused on resource management than full PM
- Limited task management capabilities
- No native Gantt chart view
- Fewer integrations than competitors
Best For
Teams prioritizing resource allocation and staff utilization over comprehensive project management
Frequently Asked Questions
What is project management software and why do teams need it?
Project management software is a digital tool that helps teams plan, organize, track, and manage projects and tasks. It provides a centralized workspace for collaboration, resource allocation, deadline tracking, and progress monitoring. Teams need project management software to improve coordination, enhance visibility into project status, optimize resource utilization, standardize workflows, and ultimately deliver projects on time and within budget.
How do I choose the right project management software for my team?
Choosing the right project management software depends on your specific team needs, workflows, and preferences. Consider factors like team size, project methodology, required features, integration capabilities, budget constraints, and overall usability.
Project Management Software Feature Comparison
| Software | Price Range | Free Plan | Task Management | Gantt Charts | Resource Mgmt | Mobile App |
|---|---|---|---|---|---|---|
| ClickUp | $$ | |||||
| monday.com | $$ | |||||
| Trello | $ |
Choosing the Right Project Management Software
When selecting project management software, consider your team's specific needs, project complexity, and budget constraints. Take advantage of free trials to test different platforms before making your final decision.